Why Digital Access Control Systems Are a Game-Changer for Property Managers

The Power of Digital Access Control and PMS Integration

The true value of digital access control systems is unlocked when integrated with your Property Management System (PMS). The key benefits of this integrated approach include automating and simplifying processes, enhancing control and security, and improving tenant satisfaction. Let’s explore these advantages in more detail.

Automating and Simplifying Processes

One of the standout benefits of digital access control systems is their ability to automate many routine tasks, especially tenant onboarding. For example, when a new tenant completes all their move-in requirements, such as paying their deposit and first month’s rent, the system can automatically grant them access to their unit. This entire process can be managed from your PMS, eliminating the need for manual key handovers and cutting down on administrative workload.

In a student housing scenario, once a tenant meets all necessary conditions, the PMS can instantly send digital access credentials, allowing the tenant to move in without delay. This automation frees up time for property managers to focus on other important aspects of their role.

Enhancing Control and Security

Security is a top priority for any property manager, and digital access control systems provide a level of control that traditional keys can’t offer. These systems allow you to manage access rights remotely and instantly through your PMS, ensuring that only authorized individuals can enter the property. If a tenant breaches their lease or fails to pay rent, their access can be immediately revoked, all from within the PMS.

For instance, in a co-living environment where tenants share common areas like gyms or lounges, digital access control systems enable you to manage who has access to these spaces and when, directly from the PMS. This ensures that only tenants with valid reservations can enter, reducing the risk of unauthorized access.

Moreover, the risk of lost or duplicated keys is eliminated. If a tenant loses their access card or fob, the PMS can quickly disable it and issue a new one without any physical exchange. This enhances security and adds convenience for both tenants and property managers.

Improving the Tenant Experience

Beyond making life easier for property managers, digital access control systems also significantly enhance the tenant experience. Tenants appreciate the convenience of digital access, particularly younger renters who are used to managing their lives through digital devices.

In co-living spaces, for example, tenants might use a digital app to manage their access to various amenities, from booking common spaces to controlling smart locks on their doors, all coordinated through the property’s PMS. This modern approach not only makes their living experience more enjoyable but also provides them with a greater sense of control and security.